There’s a reason that coffee machines for the office are often referred to as the heartbeat of a workplace. In a busy office, every morning is the start of a new round of opportunities to succeed. Coffee is one of the things that makes this energy possible, powering productivity, boosting morale, and helping create those all-important moments of connection. Yes, even that mid-morning meeting that could have been an email 😉
But when you’re managing a busy office, choosing the right coffee machine goes beyond good taste. You need a machine that’s convenient, reliable, and won’t give out on deadline days. Whether you’re a team of ten or a team of 100, investing in the right machine can make all the difference.
We supply, service, and support offices across Aotearoa, connecting thousands of workers to their vital morning brew. In other words, we know what to look for when it comes to the best coffee machines for the office. Read on to pick out the very best for yours.
1. Understand Your Coffee Habits (and People!)
First, understand your people. Observe the natural coffee-related goings-on and ask:
- How many staff members drink coffee?
- Are you a team of aspiring baristas, or do you just care about caffeine in a cup?
- Do you host clients regularly?
- Will the machine be self-serve, or will you have a designated barista staff member?
The answers to these questions will shape your choices. Volume will be crucial here. Selecting coffee machines for the office is an art, and it can be intrinsically linked to your productivity levels.
2. Know Your Machine Types
Something that no spec sheet will tell you is this: the right machine choice also depends on your workplace culture.
Once you’ve established your team’s habits and priorities, it’s time to consider your options. The best coffee machines for the office are thankfully diverse, so the only thing standing between you and the perfect machine is a little bit of know-how.
Fully automatic bean-to-cup machines are among the best coffee machines for the office, especially for large workforces. These machines grind fresh beans, brew the shot, steam the milk, and deliver café-style drinks with a single touch of a button. They’re also reliable and can easily keep pace with your busy team.
Smaller offices – or those just dipping their toe into the world of good coffee – often go for capsule machines. They’re tidy, easy to use, and don’t ask much of you. However, keep in mind that the cost per cup can be higher over time.
If you’re running a client-facing space (think showroom or law office), then a traditional office espresso machine might be your pick. These are fantastic when you’ve a few people on the team who can take up the role of group head, pull a shot, and steam some milk for an extra-impressive introduction to the space.
3. Don’t Forget the Coffee!
Finding the best coffee machines for the office might be your focus, but don’t forget that the coffee itself still matters. Even a top-of-the-line machine can’t deliver a great coffee if the beans aren’t up to scratch. That’s why we always encourage customers to think of the machine and the coffee as a package deal. We also offer coffee supply deals in conjunction with the purchase of an office coffee machine, specifically for this purpose.
You’ll know a great bean by its origin, so seek out coffee beans with a transparent supply chain and a clear origin. These are the best on the market and will make sure everyone in the office is well-caffeinated without the bitter aftertaste.
4. Prioritise Support, Not Just Specs
Finally, there is absolutely nothing worse than dealing with a machine breakdown during the morning coffee rush. Most office managers simply don’t want to deal with awkward maintenance routines, and if that sounds like you, then it’s equally important to ask about the support that comes after the machine is finally installed.
The best coffee machines for the office come complete with a service-ready company backing them. That means you’ll never be at a loss if your machine starts making a strange gurgling noise, and you’ll have a warranty to rely on should there be some kind of mechanical fault.
All of this means less downtime, fewer cranky and under-caffeinated workers, and goodwill all around. What’s not to love about that?
If you’re having trouble choosing between specific models of bean-to-cup or traditional espresso machines, the best thing to do is to contact a machine supplier. Most of the best coffee machines for the office are recommended by the people who know them best. Speaking of which…
Get matched with the perfect coffee machine for your office.
Selecting the best coffee machine for the office to find the perfect model for your team can be enjoyable, but it can also be overwhelming, especially when you have numerous other tasks to attend to.
Get in touch with the team at Segafredo Zanetti, your Italian coffee machine and coffee supply specialists. We match teams worldwide with their ideal machines, so your workforce can continue doing what they do best.
Reach out to get coffee for your office today.
